Every one of us make dozens, if not hundreds of small to big decisions on a daily basis.
Some don’t impact our lives at all, while some can change the outcome of our entire lives.
Whether it’s trying to figure out which job you should take, deciding to quit your job to start a business, move to a new city — these decisions are never easy.
Yet there are people who we can learn from who make highly impactful decisions on a regular basis, and they’ve developed mental models to help them make smarter decisions.
We’ve curated our 7 favorite mental models for you to enjoy.
1. 10/10/10 Rule
Short term vs Long term
After reaching the top pinnacle of the publishing industry, one of the mental models that Suzy Welch adopted to help her navigate through tough personal and professional times is called the 10/10/10 Rule.
Most of us have been guilty of making decisions without thinking about the long term consequences, and the 10/10/10/ rule can used to reflect on the long-term by asking yourself:
How will we feel about it 10 minutes from now?
How about 10 months from now?
How about 10 years from now?
It’s easy to make short-term decisions that may be beneficial 10 minutes or 10 months from now, but these types of decisions usually don’t benefit us in the long-term. What’s harder is to make decisions that may not appear attractive or impactful in the short-term, but over time can have a positive impact in your life.
Whenever you’re struggling to go to the gym, resist temptations to eat junk food, or overcoming the difficulties of learning a new skill, use the 10/10/10/ Rule to think not only about how you’ll feel about it later today, but also years from today.
2. True Fans
Relationships
“A True Fan is defined as someone who will purchase anything and everything you produce. They will drive 200 miles to see you sing. They will buy the super deluxe re-issued hi-res box set of your stuff even though they have the low-res version. They have a Google Alert set for your name. They are true fans.”
–Kevin Kelly, Founder of Wired Magazine
Kevin Kelly is world famous for being a futurist, technologist, and the Executive Editor of Wired Magazine.
Amongst the many revolutionary school of thoughts that Kevin incepted, the 1,000 True Fans is definitely one of the most notable. The accessibility and distribution of information today empowers any artist, creative, or entrepreneur to make a real impact in their life and career by forming true fans (whether it’s 100, 1,000 or 10,000).
The point here is that instead of trying to please the mass, most of us will be far better off by making a few love us. While this mental model may be targeted at artists or entrepreneurs, it can be applied to pretty much anything that involves relationships.
Applying the model of True Fans to your current personal and professional relationships will help you rethink and optimize how you’re approaching these relationships effectively. Having the right person love you is often far more beneficial than having a hundred who’ve just heard about you.
3. Pareto’s Law
Being effective, not just efficient
“Focus on being productive instead of busy.”
-Tim Ferriss, New York Times Bestselling Author of The Four Hour Workweek
In anything we do, there’s always ~20% of activities that will deliver 80% of our desired results.
The origin of Pareto’s Law came from an Italian Economist, Vilfredo Pareto, who noticed that 80% of wealth and land were controlled by only 20% of the people. Today, this concept has been applied to business, health, expenditures, etc.
For example:
80% of our expenditures come from 20% of sources (i.e. rent, mortgage, transportation)
80% of our profits come from 20% of customers
80% of our happiness come from 20% of people in our lives
It’s easy to be wrapped up in ‘busy’ work without ever getting anything done. Pareto’s Law is a useful mental model to be more effective, rather than just be efficient.
4. Regret Minimization Framework
Thinking long-term
When Jeff Bezos, the CEO of Amazon.com, was facing the dilemma of leaving his steady job at a Hedge fund to start Amazon, he applied what he now calls the “Regret Minimization Framework.”
Here’s his explanation of the mental model:
“If you can project yourself out to age 80 and sort of think, ‘What will I think at that time?’ it gets you away from some of the daily pieces of confusion. That’s the kind of thing that in the short-term can confuse you, but if you think about the long-term then you can really make good life decisions that you won’t regret later.”
-Jeff Bezos, CEO of Amazon
While Suzy’s ’10/10/10 Rule’ focuses more on day to day short-term vs. long-term decisions, Bezo’s ‘Regret Minimization Framework’ is applicable for anyone making big jumps in their personal and professional life.
It could be leaving a job to start a company like Bezo’s, deciding to go live in another country, or even committing your life to someone else.
5. Eisenhower Matrix
Time allocation
“What is important is seldom urgent and what is urgent is seldom important.”
-Dwight Eisenhower
Dwight Eisenhower lived one of the most productive lives you can imagine.
Serving as the 34th President of the United States, he launched programs that directly led to the development of the Interstate Highway System in the United States, the launch of the internet (DARPA), the exploration of space (NASA), and the peaceful use of alternative energy sources (Atomic Energy Act).
It’s no wonder why his methods for time management, decision making, and increasing productivity has been studied by many people.
Out of the mental models Eisenhower used for smarter decision making, his most productive one was the Eisenhower Matrix.
The way it works is simple.
Whenever he was faced with a decision, activity, or task, he categorized it into one of four categories:
Urgent and important (tasks you will do immediately).
Important, but not urgent (tasks you will schedule to do later).
Urgent, but not important (tasks you will delegate to someone else).
Neither urgent nor important (tasks that you will eliminate).
According to Stephen Covey, the bestselling author of 7 Habits of Highly Effective People, we should be spending a majority of our time in #2: Important, But Not Urgent.
The most important activities that truly move the needle rarely involve putting out fires. Rather, it’s activities or decisions that involve strategic planning for the future — personally or professionally.
It’s just a matter of making time for it in our schedule, and the most effective way to make time for it is to Delegate (#3) or Eliminate (#4) the non-essential tasks.
6. Parkinson’s Law
Saving time
“Work expands so as to fill the time available for its completion.”
Willpower is finite. Some of us may have more than others, but it will always plateau over time.
This is Parkinson’s law.
If we’re given three hours to complete a task that normally would take an hour, we’ll find a way to fill those three hours. However, when we’re down to the final thirty minutes, we’re suddenly feeling the pressure to get things done.
This is a mental model that only you can apply yourself. It’s unlikely that your boss or organization will ask you to work less hours, which means you need to place artificial time limitations when you’re working.
Instead of giving yourself a week to complete a project, break it into smaller activities, and set multiple deadlines during the week to finish them.
Using restriction to your advantage will actually create more freedom for yourself, not less.
7. Circle of Competence
Doubling down on your strengths
“I’m no genius. I’m smart in spots—but I stay around those spots.”
— Tom Watson Sr., Founder of IBM
Throughout our lives, we’ve been told to fix our weaknesses instead of focusing on our strengths.
But when you study the most successful athletes, business leaders, and influencers, there’s a consistent mantra that’s preached — stick to your circle of competency.
“You have to figure out what your own aptitudes are. If you play games where other people have the aptitudes and you don’t, you’re going to lose. And that’s as close to certain as any prediction that you can make. You have to figure out where you’ve got an edge. And you’ve got to play within your own circle of competence.” -Warren Buffett
It’s unlikely that you’re going to be the best tennis player in the world, as well as being an Oscar-winning actor. Success in anything takes an immense amount of discipline, sacrifice, and most importantly, time.
We can work to expand our circle of competence over time, but become self-aware enough to know where you stand today, and never be afraid to say “I don’t know.”
What are your mental models?
The more mental models we can refer to, the more likelihood of us making smarter decisions when it matters. We’ve given you our top 6, and we’d love for you to share any mental models that you’ve used to make better decisions.
